Privacy Policy

Last updated: 12 March 2026

1. Data Controller

Miles Minds Limited, a company registered in Ireland, is the data controller responsible for your personal data.

Contact: Data Protection Officer — privacy@milesminds.com

2. Data We Collect

2.1 Information You Provide

• Contact form submissions: name, email address, school name, role, preferred timing, and message content.
• Email correspondence: any information you share via email.

2.2 Automatically Collected Data

• Analytics data: anonymised usage data via Google Analytics 4 (only if you consent to cookies), including pages visited, time on site, device type, and approximate location (country/city level).
• Technical data: browser type, operating system, and IP address (anonymised).

3. How We Use Your Data

• To respond to your enquiries and provide information about our programmes.
• To improve our website and user experience.
• To comply with legal obligations.

We do not sell, rent, or share your personal data with third parties for marketing purposes.

4. Legal Basis for Processing

• Consent: for cookie-based analytics (Article 6(1)(a) GDPR).
• Legitimate interest: for responding to enquiries and improving our services (Article 6(1)(f) GDPR).
• Contractual necessity: when processing is required to fulfil a programme booking (Article 6(1)(b) GDPR).

5. Data Retention

We retain personal data from enquiry forms for up to 24 months from the date of submission, unless a longer retention period is required by law or an ongoing business relationship exists. Analytics data is retained for 14 months as per Google Analytics default settings.

6. Your Rights Under GDPR

Under Articles 13–22 of the GDPR, you have the right to:

• Access your personal data (Article 15)
• Rectify inaccurate data (Article 16)
• Erase your data ("right to be forgotten") (Article 17)
• Restrict processing (Article 18)
• Data portability (Article 20)
• Object to processing (Article 21)
• Withdraw consent at any time without affecting prior processing (Article 7(3))

To exercise any of these rights, contact us at privacy@milesminds.com. We will respond within 30 days.

You also have the right to lodge a complaint with the Irish Data Protection Commission (www.dataprotection.ie).

7. Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction.

8. International Transfers

Your data may be processed by Google Analytics servers outside the EEA. Where this occurs, we rely on Standard Contractual Clauses or adequacy decisions to ensure appropriate safeguards.

9. Cookies

Our website uses cookies to enhance your browsing experience and analyse site traffic.

9.1 Essential Cookies

We use localStorage to remember your cookie consent preference. This is strictly necessary and does not require consent.

9.2 Analytics Cookies

If you accept cookies via our consent banner, we load Google Analytics 4 which sets the following cookies:

• _ga — Distinguishes users. Duration: 2 years.
• _ga_* — Maintains session state. Duration: 2 years.

You can withdraw your cookie consent at any time by clearing your browser's local storage for this site, after which the consent banner will reappear.

9.3 No Third-Party Marketing Cookies

We do not use any third-party advertising or marketing cookies.

10. Third-Party Services

• Google Analytics 4: website analytics (consent-based). Google Privacy Policy.
• Formspree: form submission processing. Formspree Privacy Policy.
• Google Fonts: web font delivery. Google Privacy Policy.

11. Children's Privacy

Our website is designed for educators and parents. We do not knowingly collect personal data from children under 16. Programme participant data is managed separately under specific agreements with schools.

12. Changes to This Policy

We may update this privacy policy from time to time. The "last updated" date at the top of this page will be revised accordingly. We encourage you to review this page periodically.

13. Contact Us

If you have any questions about this privacy policy or our data practices, please contact:

Data Protection Officer
Miles Minds Limited
Email: privacy@milesminds.com
Website: chinaquest.milesminds.com